Canadian Intelligence AgencyBook a free callCustom AI for the back office · Hosted in Canada
Paperwork,declared obsolete.
Filing, invoices, phones, prospects: the paperwork your office does by hand, done by AI inside the tools you already use. A person signs off. The data never leaves Canada.
Briefings
Which pile is yours?
Our files live in five inboxes and one laptop.
Every attachment filed to the right job by 9 am, every day. Any document found in seconds by asking.
Month-end takes a full day.
Every invoice and receipt entered and coded within a day of arriving, so month-end is a review, not a hunt.
We miss every call after 5.
No call unanswered, day or night. Urgent ones reach a person within minutes. Every call logged.
Our pipeline is the owner's network.
A ranked, verified list of prospects on your desk every Monday, with the first email drafted. You approve, it sends.
Someone types every invoice in.
Every invoice entered and coded within a day of arriving, waiting for one click. Overdue reminders send themselves.
Purchase orders arrive as PDFs.
Every purchase order entered within an hour of arriving, with price and stock mismatches flagged before anything ships.
300 resumes, one hiring manager.
Applicants ranked against the role within a day of closing, each with a reason, interviews booked with the shortlist.
New hires take weeks to find anything.
Any staff question about your own documents answered in seconds, with the source, from day one.
Then
Three hours a day, by hand.
One clerk, a corridor of cabinets, and a filing system that lived in somebody's head. Every decade promised to end it. Every small office still has one.
Now
Done by the system.
An email arrives. The attachment is read, matched to its file, filed with a clear name, and logged. Anything unclear waits for a person. A person reads the log and the short review list.
| 8:02 | a bank statement arrived from a client; filed to the client / 2026 / Bank with the account and month in the name | filed |
| 8:03 | 14 receipt photos arrived from another client's phone; each read and filed to Receipts by month, totals logged for the bookkeeper | filed |
| 8:05 | a CRA letter arrived; filed to the client / CRA; the 30-day reply deadline put on the partner's calendar to confirm | flagged |
| 8:09 | a statement arrived with no client named in the email | review |
| 8:09 | sent to the review list with the two likely clients | waiting |
| 8:40 | the office manager filed it to the right client; move logged with her reason | corrected |
| 9:00 | morning summary: 31 filed, 1 reviewed, 0 failed | done |
Works with your tools
Works with your tools.
Microsoft, Google, Amazon and the rest of what your team runs every day. No new software to learn.
- Microsoft 365
- Outlook
- Teams
- Excel
- SharePoint
- Dynamics 365
- Azure
- Google Workspace
- Gmail
- Google Drive
- Google Docs
- Google Sheets
- Google Calendar
- Google Meet
- Google Cloud
- Amazon Web Services
- QuickBooks
- Xero
- Sage
- Stripe
- Square
- PayPal
- HubSpot
- Salesforce
- Zoho
- Mailchimp
- Calendly
- Zoom
- Slack
- Zendesk
- Intercom
- Shopify
- WordPress
- Wix
- Squarespace
- Dropbox
- Box
- Notion
- Asana
- Trello
- Airtable
- Zapier
- Jira
- Confluence
- GitHub
- Odoo
- SAP
- Your phone line
- Your own systems
Microsoft, Outlook, Teams, Excel, SharePoint, Dynamics 365 and Azure are trademarks of Microsoft Corporation. Amazon Web Services is a trademark of Amazon.com, Inc. Salesforce and Slack are trademarks of Salesforce, Inc. All other names and logos belong to their owners. They show tools we connect to, not endorsements or partnerships.
How big is your pile?
0 hours
a month your team gets back. About 0 working days a year.
Count × minutes ÷ 60. A projection from your numbers, not a measured result. On the call we check it against how your team really works.
Book a free 30-minute callDoctrine
Four rules. No exceptions.
Autonomy.
An agent acts alone only where a mistake is cheap and reversible.
Every system we build has one of four settings for every action: never, draft only, act and log, act alone. Filing a copy is act and log. Sending an email is draft only. Paying a bill is never. The settings are written down before launch and shown in your portal.
Accountability.
A named person answers for every agent, and can switch it off.
The agent runs under its own account with the least access that does the job. The log shows every action, the document it touched and why. The owner has the off switch in the portal. When it gets something wrong, we fix the rule, not the person.
Reassignment.
Work moves to people; people don't move to the machine.
Before we build, we write down which work moves off whose desk and what they do instead. Someone reads the log and the review list. That is minutes a day, not the hours the job took. If nobody is better off, we don't build it.
Residency.
Your data stays in your country. That is a conviction, not a feature.
We run in cloud regions in the country your business is in, Canada by default, or on your own hardware. Your data never trains an outside model. We will say no to a tool that cannot meet that, even when it is cheaper. Most of our clients handle other people's personal information; that is the standard they are held to, so it is ours.
Since 2016
Built on ten years of systems.
We built CRMs, call centres and web platforms before we built AI operations. That is why ours connect to the tools you already run, and keep running.
Projects
Representative work.
Product agency, British Columbia · 2025 to 2026
Prospects researched, emails verified.
Finds companies like the agency's best clients, scores them against won and lost deals, verifies the contact and drafts the first message for approval…
Property management · 2026
After-hours calls, answered and paged.
An AI phone agent on the office line after 5 pm: consent announced, urgent calls paged to the on-call person, routine ones logged for the morning.…
Bookkeeping practice · 2023 to 2026
Invoices coded, queued for one click.
Reads vendor invoices from email in any format, codes them and queues them in the accounting system as bills awaiting approval. Duplicates and price m…
Trades and services, Ontario · 2016 to 2026
A CRM and web platform for the business.
The system behind YourFuse: contacts, companies, forms built from templates, and the sales engine that finds, calls and books. Ten years of business s…
Sales teams · 2025 to 2026
A call centre with consent on every call.
AI and human dialing from the CRM: recording announcement, consent capture, transcripts, dispositions pushed back to the customer record. The same sta…
Owner-run offices · 2026
An inbox that arrives sorted.
Tags incoming mail, pulls out action items with due dates, drafts routine replies for approval and flags what needs the owner.…
Representative projects. Outcomes are typical for the type of engagement, not a named client's measured result; client names and figures stay confidential. We have built business software since 2016 and AI operations since 2023. All projects
Pricing
Three ways in.
Assessment
Quoted after the call.
- Where your team's hours go
- A plan ranked by payoff
- Your doctrine page
- Yours to keep
Build
Quoted after the call.
- Everything in Assessment
- 1 to 3 operations, built
- Inside your tools, hosted in Canada
- The target, agreed, with the guarantee
Partner
Quoted after the call.
- Everything in Build
- As many operations as you need
- On-premise or private cloud
- A dedicated lead, regular reviews
On every build, we agree on a target with you before we start. If we miss it, we keep working at no extra cost.
Questions
Are you part of the government?
No. Canadian Intelligence Agency Inc. is a private company registered in Ontario. "Intelligence" here means artificial intelligence. We are not connected to any government or intelligence service.
Have you built this kind of thing before?
Almost certainly. We have been building business software for 30 years, and AI automation is an extension of that work. See the operations and dossiers.
Where does my data go?
It stays in the country your business is in: Canadian cloud servers for Canadian clients, a US region for US clients, or your own hardware. It is never used to train outside AI models.
Do I need a tech person?
No. You tell us where the hours go. We build it, set it up, connect it to your tools, and show your team how to use it.
Will we have to switch tools?
No. We build inside what you already use, like Outlook, Microsoft 365, Google Workspace, QuickBooks, Xero and HubSpot.
What if the AI gets something wrong?
Anything it isn't sure about goes to a short review list for a person. Nothing important is deleted or sent without a human check. The rules are in our doctrine.
Declare yours obsolete.
Book a free 30-minute call. Tell us where the hours go, and we'll tell you what we'd build and what it would cost.
Book my free call