Canadian Intelligence AgencyBook a free callBriefing
Orders, entered.
Purchase orders arrive as PDFs. Customers email POs. Someone keys every line into the order system, checks prices against the list, and checks stock. A mistake ships before anyone sees it.
The job, gone
Every purchase order entered within an hour of arriving, with price and stock mismatches flagged before anything ships.
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Who does this today.
Order desk staff.
100 POs a week at 5 minutes each is 8 hours of keying.
Then and now.
The job, done by hand.
| 10:15 | an invoice arrived from a packaging supplier (PDF, French) | read |
| 10:15 | vendor matched to supplier record; GL code 5120 Materials; tax parsed | coded |
| 10:16 | queued in QuickBooks as a bill awaiting approval | queued |
| 10:31 | a purchase order arrived from a regular retail customer; 6 lines read | read |
| 10:31 | line 4 unit price differs from the price list by 12% | flagged |
| 10:31 | order entered on hold; flag sent to the order desk | waiting |
| 14:05 | the controller approved 9 bills in one click | approved |
| 17:00 | day summary: 23 entered, 1 flagged, 0 duplicates | done |
The job, done by the system. See the operation
How big is your pile?
Preset to purchase orders. Change the numbers to yours.
0 hours
a month your team gets back. About 0 working days a year.
Count × minutes ÷ 60. A projection from your numbers, not a measured result. On the call we check it against how your team really works.
Book a free 30-minute callBehind the curtain.
What a person sees
An approval queue, not a data-entry screen. Each bill shows the original beside the fields the AI filled. Approve, fix or reject.
What it may do alone
Enters and codes on its own; never approves, pays or sends. Duplicates and price mismatches are held.
Who answers for it
A named approver in the accounting system. The log keeps the source document, the fields and who approved.
Whose work changes
The bookkeeper approves and handles exceptions. Month-end starts with the books already current.
- line 4 unit price differs from the price list by 12%Decide
- order entered on hold; flag sent to the order deskDecide
These four questions are our doctrine. They are answered in writing for every system before it runs.
The target we would agree.
Written down before we build. Measured against your own check.
POs entered within one hour in working time, mismatches caught before dispatch, within 45 days of launch.
On every build, we agree on a target with you before we start. If we miss it, we keep working at no extra cost.
Three questions.
Our POs come in twenty formats.
It reads the document, not a template. New formats are handled from day one; odd ones go to a person.
Does it talk to our ERP?
If your system has a way in, we connect to it. We have worked with the common ones.
What if a price is wrong?
The order is held and purchasing is told, with both numbers side by side.
See it on your own pile.
Book a free 30-minute call. Bring one week of the pile; we'll show you what the system would have done with it.
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